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QuickBooks Invoicing is an alternative invoicing flow in which Alguna still computes every invoice — subscriptions, usage, credits, tax — but the invoice document is created and sent from QuickBooks Online, and payment is collected there. Use it when your customers already receive and pay QuickBooks invoices and you want to keep that while moving pricing, subscriptions and metering to Alguna. If Alguna should send the invoices and QuickBooks should only record them in the ledger, use the accounting sync instead — see QuickBooks. Which flow applies is set in Invoicing configuration; invoice statuses and the objects involved are in How Alguna works.

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Connecting Quickbooks

To connect your Quickbooks account to Alguna, follow these steps:
  1. Go to Settings → Connections → Integrations in Alguna.
  2. Click Connect on the tile with Quickbooks.
  3. Choose the Quickbooks organization you wish to connect to Alguna.
    • If you’re testing in the sandbox environment, we recommend connecting to a Quickbooks Sandbox.
  4. Authorize the connection between Quickbooks and Alguna.
  5. Set Alguna as your source of truth for customer and invoice creation.
  6. Optionally, import existing customers from Quickbooks into Alguna (this can also be done later).
  7. Set up your accounting ledger and payment accounts for proper ledger entry mapping.

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Sending Invoices

When the default invoicing flow for customers is set to Quickbooks, all invoices approved for customer issuing are created in Quickbooks. Then, depending on your settings, they are sent out for payment collection. In Alguna you can choose whether the invoice is released automatically or reviewed manually first.
You can find how to set these preferences here

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Automatic Payment Reconciliation

If payments are collected through Quickbooks, the reconciliation is automatically synced to Alguna. This means that the original payment source and the payment record are matched in both systems, keeping your invoicing reconciliation accurate in both systems. The Alguna invoice moves to paid, and the invoice.paid webhook fires as it would for an Alguna-collected payment.