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Period close is the month-end routine for revenue. Each month of each legal entity runs through a checklist: billing is finished, the schedules generate cleanly, the revenue journal entry is posted, and the posted entry ties out to the schedule. Then the month is sealed. A closed month’s recognized, deferred and contract-asset figures never change again. A later correction is booked into the open month as a catch-up adjustment, so what you reported stays what you reported. Use this page when you close the books for a month, or when you set up closing for the first time. How each charge is earned is on Revenue Recognition. For the object model behind the schedule, see How Alguna Works. Period close is dashboard-only: closing, reopening and posting are not in the public API. The revenue schedule endpoints read closed months from their sealed figures.

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Where it lives

Each month is closed per legal entity. Choose the legal entity at the top of the Revenue Recognition pages. When an earlier month is still open, the Overview page says so and links to it with Continue close.

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Permissions

To let someone close months but not reopen them, give them a custom role with the first permission only.

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Starting to close in Alguna

You may have closed months outside Alguna before. In that case, start from the month after your last manual close and seal everything before it as it stands.
  1. Open the month you want to close first through the checklist.
  2. On the Earlier months closed row of the checklist, click Start here.
  3. Confirm Seal N months.
Every earlier month closes at once, without the checks and without catch-up adjustments. Its figures freeze as they are now, and its history says it was sealed in the switch-over. Start here is only offered before the legal entity’s first close. After that, months close one at a time through the checklist.

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The close checklist

The month page lists the checks in order. Each check is passed, to do, blocked, or a warning. Close period is refused while any check is to do or blocked. A warning lets the month close, but only with a note explaining why. Billing is current confirms that billing for the month has finished: usage is up to date and every invoice for the month has been generated. The row says what is outstanding, and Check again refreshes it once that is resolved. Closing with warnings opens a dialog that lists them and asks for a note. The note is kept in the month’s history and in the audit log, so whoever reviews the close can see why it went ahead.

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The journal entry

Each month has one standard journal entry per legal entity. It moves the month’s recognized revenue out of deferred revenue and into revenue. On the month page:
  1. Click Draft entry. The entry is prefilled from the revenue schedule.
  2. Review it. Download supporting CSV gives the lines behind every figure.
  3. Click Post. The entry goes to your connected accounting system. If the system rejects it, the month shows Posting failed with the reason, and Repost tries again.
A draft is never posted on its own: someone reviews and posts it. Posting uses the accounts set in your accounting integration. If your accounting system can’t be reached, the page says so, and drafting, reconciliation and export keep working in the meantime. Which revenue the entry carries, and whether invoices post to revenue or to deferred revenue, are legal-entity settings. See Accounting integrations.

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Drill-down

Open a journal entry to see every ledger line broken down into the items behind it: customer, subscription, invoice or credit note, product and month, with the amounts and the recognition policy behind each one. Filter by customer, invoice or product. The Policies section lists the ASC 606 / IFRS 15 rules behind the entry.

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Correcting a posted entry

  • Adjustment entry. To change a month that already has a posted standard entry, post an adjustment entry for the difference. Your ledger sums the entries for the month.
  • Void entry. This reverses a posted entry. Alguna posts a reversal dated today, with your reason. The original stays in the ledger, so both your books and your accounting system show the correction. Voiding cannot be undone.
After voiding, post a new entry for the month.

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Reconciliation

The Reconciliation tab checks the month two ways:
  • Journal entries against the schedule: one row per product with Recognized, Posted and Variance (posted minus recognized). Each variance gets a cause: Unposted draft, Posting failed, Manual adjustment, Not posted or Unexplained. Click a cause that names an entry to open it.
  • Invoices against the schedule: invoices whose invoiced amount differs from the scheduled amount.
On Periods, an open month’s reconciliation reads Ties out, N unexplained, N explained or Does not tie out, and a closed month reads Sealed.

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What closing does

  • The month’s figures are sealed as they stood at the close. Every later report shows them as reported, even after a voided invoice, a late credit note or a corrected price.
  • Journal entries can’t be dated in a closed month until it is reopened.
  • Export on a closed month returns the same CSV every time, matching the journal entry.

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Changes that touch a closed month

An upstream change can move revenue a closed month already reported. The change might be a subscription edit, a product’s recognition method, the revenue allocation mode, or a milestone. Alguna then asks you to Restate closed months? Choosing Book catch-up leaves the closed months as reported and books the difference into the first open month. The Catch-up adjustments tab of that month lists each adjustment with the month it came from, its reason, and its amounts.

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Reopening a month

Reopen on a closed month asks for confirmation, because it restates a month that has already been reported on. The month becomes open again and reflects current data. Close it again to reseal it. Reopening needs Manage Accounting Period Reopening and is recorded in the month’s history and the audit log.

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History and the audit log

The month’s History tab lists everything that happened in its close, newest first: closes, reopens, drafts, postings, failed postings and voids, each with its note. Revenue Recognition → Audit log covers the whole legal entity. It adds the catch-up adjustments booked, and each row shows its timestamp, event, entity, user and details.

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Next steps

Revenue Recognition

How each charge is earned and deferred.

Accounting integrations

Which revenue the journal entry carries.

Insights

MRR movement, retention and receivables.